Engage attendees, simplify schedules, & increase participation
Swapcard handles multi-track schedules, session registration, speaker workflows, and CE credit tracking in one platform.
Automate the manual work that slows your team down and prove the value of every session you run.
Turn your education program into a measurable driver of attendance, credits, and revenue
Build complex schedules without the chaos
Managing a multi-track conference shouldn't require a separate spreadsheet for every room change. Swapcard's schedule builder handles unlimited tracks, parallel sessions, capacity limits, and conflicting time slots in one interface, with real-time sync across every attendee touchpoint.
Manage hundreds of sessions across multiple tracks, rooms, and time zones in one view
Set room capacities and receive automatic alerts when sessions reach capacity
Assign and reassign speakers and sponsors without rebuilding the surrounding schedule
Sync schedule changes instantly to the mobile app, website widgets, and session views
Enable or disable session overlap detection to prevent attendees from booking conflicting sessions
Manage speakers from submission to stage
Swapcard's speaker portal gives speakers a self-service workspace to upload content, while organizers manage everything in one place.
Give speakers a self-service portal to upload bios, headshots, presentations, and session resources
Send automated deadline reminders and approval notifications without manual follow-up
Integrate with Cadmium, SessionBoard, and OpenWater for abstract management and scoring workflows
Sync all speaker content directly to the mobile app and session pages automatically
Track speaker task completion status (uploaded headshot, confirmed session time, submitted presentation) from the organizer dashboard
Sync content across every channel instantly
Session schedules published in multiple places create maintenance chaos. Swapcard's embeddable widgets keep your website, mobile app, and digital signage in sync automatically. One update in Swapcard reaches every channel at once.
Embed live session schedules, speaker directories, and exhibitor lists directly on your website
Style widgets to match your brand without developer involvement
Publish real-time session updates, room changes, and cancellations across all channels simultaneously
Enable attendees to add sessions to their personal agenda directly from your website
Display room schedules on digital signage outside session rooms (requires web page display)
Help attendees find sessions they love
A 200-session agenda isn't useful if attendees can't navigate it. Swapcard's Sherlock AI Assistant lets attendees ask natural language questions, receive instant personalized session recommendations, and register for sessions—all based on their profile and interests
Enable natural language session search: "Show me afternoon workshops on data governance"
Deliver AI-recommended sessions based on registration profile, stated interests, and past behavior
Build a personalized agenda with automatic conflict detection and calendar sync
Filter and browse by track, topic, speaker, format, and session type
Surface trending sessions and curated picks from the program team
Turn every session into a conversation
Passive audiences don't retain content. Swapcard's engagement tools turn every session into a two-way experience for in-person, virtual, and hybrid attendees alike.
Run live Q&A with upvoting and moderator controls so the best questions rise to the top
Launch live polls with real-time results visible to the full audience
Collect post-session surveys and speaker ratings automatically at session close
Share slides and downloadable resources inside the session view
Track engagement rates, poll participation, and survey completion scores per session
Stream sessions to any audience, anywhere
Whether your attendees are in the room or joining remotely, the experience should feel equally professional. Swapcard's built-in backstage and flexible streaming integrations support simple sessions and complex productions.
Give speakers a browser-based backstage with screen sharing, camera controls, and presenter mode
Stream natively via Swapcard Backstage or connect Zoom, YouTube, Vimeo, and Webex for your preferred setup
Record every session automatically and host on-demand content with view analytics
Run unified Q&A and polls for in-person and virtual attendees from one moderation panel
Display automatic timezone adjustments for international audiences
Automate CE tracking and compliance
Manual attendance sheets and spreadsheet-based credit calculations introduce errors that put compliance at risk. Swapcard tracks session attendance automatically and integrates with accreditation platforms to streamline the full CE/CME workflow. Swapcard does not calculate CE credits natively or generate certificates in-platform.
Credit calculation and certificate delivery require third-party integrations (Accredible, Captello, or similar).
Assign CE credit values by session using custom fields (credit type, duration, accreditation category)
Track attendance automatically via SwapAccess QR code badge scanning at session entry
Integrate with Accredible for certificate delivery and Captello for credit calculation and compliance reporting
Generate session attendance reports with start/stop times for accrediting bodies
Use post-session polls to confirm attendance as an alternative to QR scanning
Prove the value of every session you run
Program planning decisions made without data are difficult to defend. Swapcard's session analytics give education directors a clear view of what content performed, which speakers resonated, and where attendance fell short.
Track session registration rates (bookmarks), capacity utilization, and actual attendance via SwapAccess
Monitor engagement metrics including Q&A volume, poll participation, and survey completion scores
Review speaker ratings and session feedback to inform next year's program decisions
Analyze on-demand video view counts and average watch time for post-event content
Export session registration and attendance data for post-event reporting
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Ready to simplify your session program?
See how Swapcard helps education and programs directors build better schedules, engage more attendees, and prove the value of every session.
Schedule Live Demo
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