With our event registration software, you can:
Handle multiple, multi-audience registration flows, tiered and member pricing models, onsite access control, and real-time audience and revenue tracking with Swapcard Registration — without juggling tools or manual work.
Build complex registration flows with conditional logic for members, exhibitors, sponsors, and attendees
Automate member and tiered pricing with real-time AMS and/or CRM validation
Sell more tickets using advanced pricing rules, promo codes, and time-based offers
Deliver a consistent user registration experience across desktop, tablet, and smartphone
Empower exhibitors to self-serve staff registration, add-ons, and documents
Accelerate attendee check-ins with user-friendly and reliable onsite check-in with badge printing
Enhance attendance tracking and session access control
Track revenue and attendance in real time with financial and operational dashboards
Start with our all-in-one online event registration platform that drives attendee engagement and success.
Use case
An association can display member-only options to verified members, while exhibitors see sponsorship packages and staff registration in the same flow.
Build with conditional logic & customize registration paths
Show different questions, pricing, pages, and packages based on attendee type, membership status, or previous selections. Support unlimited audiences with granular control.
Page-level and field-level conditional logic
Multiple registration paths and landing pages
Dynamic pricing and eligibility rules
Custom attendee categorization
Unlimited ticket types and pricing tiers
Member pricing via AMS integration
Time-based pricing transitions from early → standard → late)
Advanced promo codes with limits and rules
Advanced promo codes with limits and rules
Advanced promo codes with limits and rules
Adapt your registration pages to every attendee
Design branded registration forms that adjust in real time based on attendee profiles while keeping data clean and consistent.
Custom fields and layouts
Auto-filled data for returning users
Real-time database syncing
Secure data capture and storage
Re-engage and convert more registrants with automated confirmation & personalized reminders for incomplete registrations.
Secure payments & refunds
Collect payments securely and process refunds easily with Swapcard’s event registration platform. Ensure smooth transactions with integrated payment options.
Easy payment management
Support diverse payment preferences with credit cards and alternative options.
No-hassle refunds
Boost attendee trust by delivering fast and easy refunds in case of cancellations.
Secure payments, globally
Ensure seamless transactions with trusted global payment options.
.webp)
Register attendees anywhere they convert
Embed registration directly into your website, landing pages, or emails. Keep pricing and availability up to date in real time without sending users elsewhere.
Guide exhibitors from signup to onsite without the back-and-forth
Let exhibitors manage staff passes, register for packages, upload documents, and purchase add-ons independently, reducing organizer workload and errors.
Tiered pricing and approval workflows
Staff allotment management
Custom exhibitor and sponsor packages
Purchasable add-ons and exhibitor marketplace
Purchasable add-ons and marketplace
Get board-ready revenue insights
Track every dollar by ticket type, membership tier, promo code, or exhibitor package. Build financial reports that satisfy stakeholders and finance teams.
Member vs. non-member revenue tracking
Multi-currency support
Multi-level tax and VAT calculation
Custom financial dashboards and exports
Payment reconciliation by gateway
Track, analyze, and recover event registrations
Live Dashboards & Registration Reporting
.svg)
.svg){kind=small}
See performance in real time and share insights with internal teams and stakeholders. Monitor registrations, payments, and attendance trends.
Abandoned Registration Recovery
Automatically identify incomplete registrations and send personalized reminders to bring people back and boost conversion rates.
Get fast & reliable onsite check-In & badge printing for every event type
Deliver smooth onsite experiences with QR-based check-in, self-service kiosks, and integrated badge printing fully synced with registration data.
QR code check-in via email or app
Self-service and staffed check-in
Real-time attendance data
Integrated badge printing
Swapcard Go is your turnkey hardware and software solution for onsite check-ins and badge printing.
Learn moreEnhance attendance tracking & session access control
Assign access permissions by membership tier, ticket type, or package. Track attendance for capacity planning, CE credit reporting, and compliance.
Access Control & CheckpointsTiered session and area access
Flexible scanning modes
Offline scanning support
Real-time attendance insights
Launch registration aligned with your event
For Associations
Automated member validation, tiered pricing, AMS integrations, and board-ready reporting.
For Conferences
Complex ticketing, workshops, bundles, capacity control, and mobile-first registration.
For Trade Shows
Exhibitor packages, staff registration, approvals, onsite access, and sponsor ROI tracking.
Choose a modern event registration software with proven support to scale
Swapcard is trusted by leading associations, conference organizers, and trade show operators worldwide, with dedicated onboarding and customer support teams to guide you from setup to onsite execution.
Guaranteeing a Smooth Registration for Informa Tech’s GDC
“Our exhibitors and sponsors have the ability to scan attendee badges onsite, where they can really show their ROI for attending, and exhibiting or sponsoring at our event.”
Christina Corrado
Director of Registration Operations, Informa Tech
attendees both in-person and online
connections made via Swapcard’s app
Built to integrate with your event ecosystem
|
AMS | MemberSuite, YourMembership, iMIS, Personify, Fonteva, nimble AMS |
|
CRM | Salesforce, HubSpot |
|
Exhibitor Management | Map Your Show, A2Z Events, Expo Logic |
|
Payments | Stripe, Braintree, PayFlow Pro, CyberSource |
|
Analytics & Marketing | Google Analytics, Adobe Analytics, Google Tag Manager, UTM Tracking |
|
Virtual Event Platforms | Zoom, GoToWebinar, etc. |
Frequently asked questions about event registration software
What is event registration software?
Event registration software is a digital tool that allows event organizers to manage attendee sign-ups, payments, and check-ins through a centralized online platform. An event registration platform streamlines the registration process, can boost sales, and enhances the attendee experience.
How does event registration software work?
It works by providing a customizable event registration form that attendees complete online. Once submitted, the system can process payments, send confirmation emails, manage ticket types, track data in real time, and even manage on-site check-in.
Why should you use event registration tools?
Event registration tools offer many key benefits for organizers and event attendees, including:
• Streamlined event management process
• Time savings with automation
• Real-time attendee tracking
• Secure online payments
• Custom registration flows
• Improved communication through automated emails
• Better data collection and analytics
With Swapcard, you not only improve your event registration experience, but you also streamline your entire event planning and management process.
Which event would benefit from event registration platforms?
B2B conferences, trade shows, nonprofits, congresses — all types of events, from small-scale to major industry events, benefit from using an event registration system. Swapcard’s customizable registration process ensures your work and organization are streamlined, letting you focus on what matters most to you.
How do I choose the best event registration software?
The best event registration software must fit your needs: event types (in-person, virtual or hybrid event), number of attendees, features, and budget. Make sure the platform offers all the tools required for your event: customizable forms, ticket types, security, transactions and payouts, sign-ups, check-ins, tracking, etc. Check the event sign-up software’s reputation and the presence of strong customer support as well.
Can I customize the registration form with Swapcard?
Swapcard lets you add custom fields, questions, ticket types, and conditional logic to match your online event registration form with the needs of your event, and collect the right data. Your form will look and work exactly as you need it!
Is the registration experience mobile-friendly?
Swapcard’s online event registration system is optimized for all devices, ensuring a smooth registration flow whether users sign up via desktop, tablet, or smartphone. And with Swapcard’s event app, your attendees can check their schedule, connect with others, and navigate the event floor — all in one platform.
Can I try Swapcard before committing?
Schedule a live demo with our team and test our meeting registration software features before making a decision.
Turn registration into results
With Swapcard, opening registration just ~3 weeks before your event can spark peak attendee activation 8 days ahead of day one.
Early access doesn’t just fill seats—it gets people logging in, engaging with content, and connecting with sponsors before they even arrive.
Schedule live demo
By submitting this form, you agree to receive periodic emails on insightful content related to events and our product, and in accordance with our Privacy Policy. You can, of course, change your preferences or unsubscribe at any time.
.svg)
.svg)
.svg)
.svg)
.svg)
