With Swapcard event registration software, you can:
Handle various multi-audience registration flows, tiered and member pricing models, onsite access control, and real-time audience and revenue tracking withwithout juggling tools or added manual work.
Build advanced registration flows with conditional logic for members, exhibitors, sponsors, and attendees
Automate member and tiered pricing with real-time AMS and/or CRM validation
Sell more tickets using advanced pricing rules, promo codes, and time-based offers
Capture revenue faster with integrated payment processing (Stripe, Braintree, etc.)
Empower exhibitors to self-serve registration, booth selection, tiered pricing and add-ons.
Accelerate attendee check-ins with user-friendly and reliable onsite check-in with badge printing
Enhance attendance tracking and session access control
Track revenue and attendance in real time with financial and operational dashboards
Start with our all-in-one online event registration system that drives attendee engagement and success.
Use case
An association can display member-only options to verified members, while exhibitors see sponsorship packages and staff registration in the same flow.
Build with conditional logic & customize registration paths
Show different questions, pricing, pages, and packages based on attendee type, membership status, or previous selections. Support unlimited audiences with granular control.
Page-level and field-level conditional logic
Multiple registration paths and landing pages
Dynamic pricing and eligibility rules
Custom attendee categorization
Unlimited ticket types and pricing tiers
Group discounts by volume
Member pricing via AMS integration
Time-based pricing transitions
early → standard → late)
Advanced promo codes with limits and rules
No transaction fees — you pay only your payment gateway's standard rates
Re-engage and convert more registrants with automated confirmation & personalized reminders for incomplete registrations.
Adapt your registration pages to every attendee
Design branded event registration forms that adjust in real time based on attendee profiles while keeping data clean and consistent.
Custom fields and layouts
Auto-filled data for returning users
Real-time database syncing
Secure data capture and storage
Guide exhibitors from signup to onsite without the back-and-forth
Let exhibitors manage staff passes, register for packages, upload documents, and purchase add-ons independently, reducing organizer workload and errors.
Tiered pricing and approval workflows
Staff allotment management
Custom exhibitor and sponsor packages
Purchasable add-ons and exhibitor marketplace
Ensure smooth transactions with integrated payment options
Collect payments securely and process refunds easily with Swapcard’s event registration software.
Easy payment management
Support diverse payment preferences with credit cards and alternative options.
Payment gateway flexibility (Stripe, Braintree, etc.)- Multi-currency support
Secure payments, globally
Ensure seamless transactions with trusted global payment options.
- Multi-level tax/VAT calculation
- No-hassle refunds
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Register attendees anywhere they convert
Embed registration directly into your event website, landing pages, or emails. Keep pricing and availability up to date in real time without sending users elsewhere.
Track, analyze, and recover event registrations
Live Dashboards & Registration Reporting
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See performance in real time and share insights with internal teams and stakeholders. Monitor registrations, payments, and attendance trends.
Track member vs. non-member revenue
Custom financial dashboards and exports
Abandoned Registration Recovery
Automatically identify incomplete event registrations and send personalized reminders to bring people back and boost conversion rates.
Get fast & reliable onsite check-in & badge printing for every event type
Deliver smooth onsite experiences with QR-based check-in, self-service kiosks, and integrated badge printing fully synced with event registration data.
QR code check-in via email or app
Self-service and staffed check-in
Real-time attendance data
Integrated badge printing
Swapcard Go is your turnkey hardware and software solution for onsite check-ins and badge printing.
Learn moreEnhance attendance tracking & session access control
Assign access permissions by membership tier, ticket type, or package. Track attendance for capacity planning, CE credit reporting, and compliance.
Access Control & Checkpoints
Tiered session and area access
Flexible scanning modes
Offline scanning support
Real-time attendance insights
Launch registration aligned with your event
For Associations
Automated member validation, tiered pricing, AMS integrations, and board-ready reporting.
For Conferences
Complex ticketing, workshops, bundles, capacity control, and mobile-first registration.
For Trade Shows
Exhibitor packages, staff registration, approvals, onsite access, and sponsor ROI tracking.
Choose a modern event registration software with proven support to scale
Swapcard is trusted by leading associations, conference organizers, and trade show operators worldwide, with dedicated onboarding and customer support teams to guide you from setup to onsite execution.
Guaranteeing a Smooth Registration for Informa Tech’s GDC
“Our exhibitors and sponsors have the ability to scan attendee badges onsite, where they can really show their ROI for attending, and exhibiting or sponsoring at our event.”
Christina Corrado
Director of Registration Operations, Informa Tech
attendees both in-person and online
connections made via Swapcard’s app
Built to integrate with your event ecosystem
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AMS | MemberSuite, YourMembership, iMIS, Personify, Fonteva, nimble AMS |
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CRM | Salesforce, HubSpot |
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Exhibitor Management | Map Your Show, A2Z Events, Expo Logic |
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Payments | Stripe, Braintree, PayFlow Pro, CyberSource |
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Analytics & Marketing | Google Analytics, Adobe Analytics, Google Tag Manager, UTM Tracking |
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Virtual Event Platforms | Zoom, GoToWebinar, etc. |
Frequently asked questions about event registration software
What is event registration software?
Event registration software is a digital tool that allows event organizers to manage attendee sign-ups, payments, and check-ins through a centralized online platform. An event registration system streamlines the registration process, can boost sales, and enhances the attendee experience.
How does event registration software work?
Event registration software works by providing a customizable event registration form that attendees complete online. Once submitted, the system can process payments, send confirmation emails, manage ticket types, track data in real time, and even manage on-site check-in.
Why should you use event registration tools?
Event registration tools offer many key benefits for organizers and event attendees, including:
• Streamlined event management process
• Time savings with automation
• Real-time attendee tracking
• Secure online payments
• Custom registration flows
• Improved communication through automated emails
• Better data collection and analytics
With Swapcard, you not only improve your event registration experience, but you also streamline your entire event planning and management process.
Which event would benefit from event registration systems?
B2B conferences, trade shows, nonprofits, congresses — all types of events, from small-scale to major industry events, benefit from using an event registration system. Swapcard’s customizable registration process ensures your work and organization are streamlined, letting you focus on what matters most to you.
How do I choose the best event registration software?
The best event registration software must fit your needs: event types (in-person, virtual or hybrid event), number of attendees, features, and budget. Make sure the platform offers all the tools required for your event: customizable forms, ticket types, security, transactions and payouts, sign-ups, check-ins, tracking, etc. Check the event sign-up software’s reputation and the presence of strong customer support as well.
Can I customize the registration form with Swapcard?
Swapcard lets you add custom fields, questions, ticket types, and conditional logic to match your online event registration form with the needs of your event, and collect the right data. Your form will look and work exactly as you need it!
Is the event registration experience mobile-friendly?
Swapcard’s online event registration system is optimized for all devices, ensuring a smooth registration flow whether users sign up via desktop, tablet, or smartphone. And with Swapcard’s event app, your attendees can check their schedule, connect with others, and navigate the event floor — all in one platform.
Can I try Swapcard before committing?
Schedule a live demo with our team and test our meeting registration software features before making a decision.
Turn registration into results
With Swapcard, opening registration just ~3 weeks before your event can spark peak attendee activation 8 days ahead of day one.
Early access doesn’t just fill seats—it gets people logging in, engaging with content, and connecting with sponsors before they even arrive.
Schedule live demo
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