HOsted buyer platform
Leverage hosted buyer software for smarter, seamless meetings
Swapcard Hosted Buyer & Smart Meetings - Match, schedule, and measure curated buyer-seller connections in one platform.
Deliver curated connections at scale
Use Swapcard’s Hosted Buyer Platform to deliver high-value, pre-qualified meetings between buyers and sellers through smart matching, automated scheduling, and real-time performance tracking.
Tailor matches with a smart matching engine built for your event goals.
Automatically match participants using your custom rules from category preferences to deal size, sector, or interests.
Automate scheduling & time slot management
Create efficient, frictionless meeting schedules across multiple time zones, with buffers, breaks, and session limits built in.
Enable participants to control their preferences
Let participants select who they must meet, want to meet, or exclude, using a guided interface that feeds into your automated match generation.
Prove the value of interactions with real-time reporting
Track confirmed meetings, attendee engagement, and post-event outcomes to go beyond counting meetings and understand both numbers and quality.
Go from setup to success in five steps
Set Up: Define participant groups, configure time slots, and apply your custom matching rules.
Selection: Invite buyers and sellers to rank preferences (must meet, nice to meet, exclude). No spreadsheets needed.
Review: Privately view and adjust matches before publishing schedules.
Go Live: Publish meetings, allow participants to join, reschedule, or decline.
Measure: Monitor attendance and performance, then report on outcomes with built-in analytics dashboards
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Get expert support every step of the way
Lay the foundation for a successful event using Hosted Buyer Concierge
Work with Swapcard event experts to onboard and manage participants, set meeting rules, and prepare communications.
Scale your team’s efforts with Hosted Buyer Onsite Support
Rely on Swapcard’s team to manage check-in and meeting areas, welcome participants, monitor attendance, and keep schedules up to date.
Your hosted buyer toolkit includes:
AI-powered matchmaking engine
Automated meeting scheduler
Preference-based selection interface
Real-time ROI dashboards
Onsite or virtual expert support
Custom branding & integrations
Why organizers love it
With Swapcard’s Hosted Buyer Platform, you don't have to worry about whether networking sessions will be a waste of time.
More efficient: Save hours with automated scheduling across time zones and participant preferences
Higher engagement: Participants meet only those who matter to them.
Better results: Deliver measurable sponsor value with tracked meeting outcomes and engagement data
Total flexibility: Configure participant groups, time slots, and selection rules exactly how you want them
Frequently Asked Questions about hosted buyer platform
Hosted buyer programs deliver strong ROI, but can be hard to manage at scale. Below, you'll find answers that show how Swapcard's hosted buyer software supports you from planning through execution, creating a smooth experience for both organizers and participants.
What is a hosted buyer program?
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A hosted buyer program is a curated event format where organizers facilitate pre-scheduled, high-value smart meetings between qualified buyers and relevant sellers or exhibitors. During hosted buyer events, buyers typically attend for free in exchange for agreeing to attend a set number of meetings.
How does hosted buyer matchmaking work?
Participants indicate preferences such as “must meet,” “nice to meet,” or “exclude.” Swapcard’s AI-powered Hosted Buyer & Smart Meetings uses those inputs, along with event-specific rules, to generate optimal meeting schedules that maximize value for all sides.
What types of events benefit from hosted buyer programs?
Hosted buyer programs are ideal for B2B trade shows, investor meetings, product showcases, buyer-seller meetups, and curated networking sessions—any event where intentional, high-impact meetings are key.
What makes Swapcard’s Hosted Buyer Software different?
Swapcard’s Hosted Buyer Platform gives organizers full control over matching rules, participant groupings, meeting limits, and time slots while automating the heavy lifting of scheduling and reporting. It’s built to save time, create meaningful connections, and deliver measurable outcomes.
Can I customize the matching criteria and meeting format?
With Swapcard’s Hosted Buyer Platform, you can define participant types (e.g., buyers, sellers), assign rules for pairing, and configure selection windows, time slot lengths, and participant fields from a flexible and easy-to-use interface.
Can Swapcard manage on-site check-in and attendance tracking at the event?
Swapcard can provide on-site services, welcoming hosted buyers, checking them in, and marking meetings as attended for accurate reporting.
How does Swapcard help with pre-show setup?
Swapcard’s experts assist with onboarding, meeting rules, qualification, and schedule optimization, ensuring your hosted buyer program is set up for success before day one.
Do participants need to download anything to join meetings?
No. All meetings and preference selections happen within Swapcard’s Hosted Buyer Platform. For hybrid or in-person events, on-site logistics like room locations and check-in can also be integrated seamlessly.
Can I track meeting success and event ROI?
Swapcard provides real-time dashboards that track confirmed meetings and engagement. Post-hosted buyer event, you can measure outcomes and generate reports for sponsors, stakeholders, or internal analysis.
How long does it take to set up a hosted buyer program using Swapcard?
Most organizers are fully set up in a matter of days, not weeks. Swapcard’s Hosted Buyer Platform offers templates and guided configuration tools, and our onboarding team is available to help you launch quickly and confidently.
How can I get started or see a demo?
Schedule a demo and a member of our team will walk you through how Swapcard’s Hosted Buyer Software can be tailored to your event needs.
Create a frictionless hosted buyer program
Learn how to power hosted buyer programs on Swapcard with automation, control, and measurable outcomes.
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