Leverage hosted buyer software for smarter, seamless meetings
Match, schedule, and measure curated buyer-seller connections in one platform.
Run buyer-seller meetups, investor pitch sessions, or curated networking events, and remove complexity while driving measurable, high-impact results.
Deliver curated connections at scale
Tailor matches with a smart matching engine built for your event goals.
Automatically match participants using your custom rules from category preferences to deal size, sector, or interests.
Automate scheduling & time slot management
Create efficient, frictionless meeting schedules across multiple time zones, with buffers, breaks, and session limits built in.
Enable participants to control their preferences
Let participants select who they must meet, want to meet, or exclude, using a guided interface that feeds into your automated match generation.
Prove the value of interactions with real-time reporting
Track confirmed meetings, attendee engagement, and post-event outcomes to go beyond counting meetings and understand both numbers and quality.
Go from setup to success in five steps
Set Up: Define participant groups, configure time slots, and apply your custom matching rules.
Selection: Invite buyers and sellers to rank preferences (must meet, nice to meet, exclude). No spreadsheets needed.
Review: Privately view and adjust matches before publishing schedules.
Go Live: Publish meetings, allow participants to join, reschedule, or decline.
Measure: Monitor attendance and performance, then report on outcomes with built-in analytics dashboards
Why organizers love it
No more worrying about whether networking sessions will be a waste of time.
More efficient: Save hours with automated scheduling across time zones and participant preferences
Higher engagement: Participants meet only those who matter to them.
Better results: Deliver measurable sponsor value with tracked meeting outcomes and engagement data
Total flexibility: Configure participant groups, time slots, and selection rules exactly how you want them
Your hosted buyer toolkit includes:
AI-powered matchmaking engine
Automated meeting scheduler
Preference-based selection interface
Real-time ROI dashboards
Onsite or virtual support
Custom branding & integrations
Transform your hosted buyer experience from start to finish
Learn how to streamline your entire program from registration to reporting.
Hosted Buyer Program FAQ
Hosted buyer programs can deliver robust ROI, but they can also be complex to manage, especially at scale. Below are answers to the most common questions about hosted buyer programs and how Swapcard’s Hosted Buyer Software makes the process seamless, efficient, and measurable.
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A hosted buyer program is a curated event format where organizers facilitate pre-scheduled, high-value meetings between qualified buyers and relevant sellers or exhibitors. Buyers typically attend for free in exchange for agreeing to attend a set number of meetings.
Participants indicate preferences such as “must meet,” “nice to meet,” or “exclude.” Swapcard’s AI-powered Hosted Buyer Smart Meetings uses those inputs, along with event-specific rules, to generate optimal meeting schedules that maximize value for all sides.
Hosted buyer formats are ideal for B2B trade shows, investor meetings, product showcases, buyer-seller meetups, and curated networking sessions—any event where intentional, high-impact meetings are key.
Swapcard’s platform gives organizers full control over matching rules, participant groupings, meeting limits, and time slots while automating the heavy lifting of scheduling and reporting. It’s built to save time and deliver measurable outcomes.
You can define participant types (e.g., buyers, sellers), assign rules for pairing, and configure selection windows, time slot lengths, and participant fields from a flexible and easy-to-use interface.
No. All meetings and preference selections happen within Swapcard’s platform. For hybrid or in-person events, on-site logistics like room locations and check-in can also be integrated seamlessly.
Swapcard provides real-time dashboards that track confirmed meetings and engagement. Post-event, you can measure outcomes and generate reports for sponsors, stakeholders, or internal analysis.
Most organizers are fully set up in a matter of days, not weeks. The platform offers templates and guided configuration tools, and our onboarding team is available to help you launch quickly and confidently.
Swapcard supports both virtual and on-site meetings, with tools for managing time zones, meeting links, physical locations, and real-time attendance tracking.
Schedule a demo and a member of our team will walk you through how Swapcard’s Hosted Buyer Software can be tailored to your event needs.
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Create a frictionless hosted buyer program
Learn how to power hosted buyer programs on Swapcard with automation, control, and measurable outcomes.
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