EXHIBITOR management portal
Run complex exhibitor operations with ease
Exhibitors manage their own registration, invoices, logistics, teams, and tasks–significantly reducing manual work for your ops and sales teams
Schedule live demoA self-service portal for exhibitions and large conferences with 100+ exhibitors.
Everything you need to manage exhibitors at scale
Conditional exhibitor workflows
Booth details, assignment, and allotments
Time-based and rule-based pricing
Exhibitor and sponsor packages
Promotional codes and discounts
Exhibitor manages team members and roles
Task and deadline tracking
Centralized exhibitor documentation
Advanced reporting and exports
The smart foundation for exhibitor management
Configurable by design
Create structured workflows that adapt to exhibitor type, package, booth size, or sponsorship level, without custom development.
One system, end to end
Pre-event logistics connect natively with Swapcard’s engagement platform, so exhibitor data stays consistent from registration to onsite.
Self-service at scale
Exhibitors manage their own information, teams, and requirements, reducing bottlenecks and eliminating unnecessary back-and-forth.
Full visibility for organizers
Track progress, identify issues early, and automate follow-ups across all exhibitors from a single dashboard.
Built for exhibitor operations
Cover real exhibitor requirements like booth selection, packages, staff registration, tasks, documents, and add-ons without relying on spreadsheets or email.
Reduces operational friction
Replace manual follow-ups and one-off processes with structured, self-service workflows.
Scales across large exhibitor programs
Apply the same rules and processes across 100+ exhibitors while keeping full visibility and control.
Fits into your existing stack
Works with your floor plan tools, AMS, and onsite engagement systems.
Flexible registration workflows for complex exhibitor programs
Segmented registration experiences
Create tailored, fully branded registration pages for different exhibitor groups based on package, booth size, membership status, or custom criteria.
Advanced conditional logic
Design dynamic registration paths that adapt automatically as exhibitors make selections, ensuring each exhibitor only sees what’s relevant to them.
Time-based pricing rules
Apply pricing changes automatically based on registration dates to support early commitment and deadline-driven programs.
Package selection and upgrades
Allow exhibitors to select and upgrade booth options, sponsorships, and add-ons directly, with pricing and eligibility enforced automatically.
Built for real-world exhibitor teams and audiences
Support complex exhibitor organizations with defined roles and permissions for primary contacts, onsite managers, billing, and marketing teams.
Let exhibitors manage their own staff allocations
Add, remove, or replace team members up to event day without involving your ops team.
Promotional codes and campaigns
Create targeted discount programs with granular controls by exhibitor, package type, or registration volume.
Client invitations and tracking
Enable exhibitors to invite their audience using unique codes, automatically apply discounts, and track invitation performance.
Keep exhibitors on track without chasing them
Automated task workflows
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Create structured task lists with deadlines for logos, insurance, shipping, booth designs, and other required materials.
Centralized document hub
Store and share all exhibitor resources—guidelines, schedules, access instructions, and policies—in one searchable location.
Real-time progress tracking
Give exhibitors clear visibility into what’s complete and what’s outstanding, while organizers monitor progress across all exhibitors.
Automated reminders and follow-ups
Reduce manual follow-ups with configurable reminder sequences triggered by task status and deadlines.
Monetize exhibitor services directly within the portal
Offer furniture, A/V, electricity, catering, sponsorship upgrades, lead capture, and other exhibitor services directly through the portal.
Exhibitor MarketplaceCollect payments directly in the portal with PCI-compliant processing and multi-currency support.
Product-style catalog experience
Present add-ons with images, descriptions, and pricing so exhibitors can browse and purchase without manual coordination.
Automatic provisioning in Swapcard
Designed to work with your existing event ecosystem
Single Sign-On (SSO)
Provide exhibitors with one secure login across logistics management, engagement, networking, and lead capture.
Floor plan system integrations
Connect with leading floor plan and booth management tools to automatically sync booth assignments and exhibitor records.
AMS integrations
Pre-populate exhibitor data, validate membership status, and apply member pricing through integrations with leading association management systems.
Open API access
Extend the platform or connect internal systems using our REST API to support custom workflows.
Advanced reporting
Access detailed reporting on exhibitor registration, revenue, task completion, and progress—available via dashboards or exports.
A dedicated team to build your offers, sell for you, & drive exhibitor adoption
Our Exhibit Revenue Boost Team becomes an extension of your organization by shaping your offerings, running outbound campaigns, educating exhibitors, and driving conversions.
This is a specialized revenue unit with proven experience, refined playbooks, and thousands of successful exhibitor interactions.
What we do for you
Craft revenue strategy
Sell directly to exhibitors
Educate and support exhibitors
Results you can count on
↑42%
Increase in exhibitor adoption of lead-gen and visibility products when offered through the shop.
↑32%
Average revenue lift per exhibitor after launching the Exhibitor Marketplace.
78%
Exhibitors using purchased services report higher ROI and are more likely to return the next year.
↓85%
Reduction in organizer time spent answering questions, sending quotes and handling manual setup.
Run exhibitor operations for trade show & association events with ease
Drive 85% of leads through digital engagement. Enable exhibitors to purchase add-ons that boost booth visits, bookmarks, and session sign-ups.
Schedule live demo
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