Registration, session & speaker sync for seamless event management
Swapcard + Swoogo Integration
Bring registrations, sessions, and speakers from Swoogo into Swapcard to accelerate setup, keep content aligned, and deliver a consistent attendee experience across every touchpoint.
Why Integrate Swapcard with Swoogo?
Swapcard is an event engagement platform designed to manage registration, lead capture, AI-powered matchmaking, exhibitor tools, sponsorship activation, session delivery, and analytics. Swoogo is a flexible event management tool for registration, speaker workflows, and agenda planning. When integrated, they streamline your setup and ensure a consistent, high-impact attendee experience by syncing key content across platforms:
- Faster event setup. Instantly import attendee, session, and speaker data from Swoogo into Swapcard, eliminating the need to rebuild your event manually.
- Ensure data consistency. Keep attendee and session content aligned across systems. Swapcard transforms Swoogo data into an engaging, branded experience.
- Enable audience segmentation. Map Swoogo registration types to Swapcard groups for targeted announcements, ads, or access control.
- Preserve speaker-session links. Maintain accurate relationships between sessions and speakers to ensure your agenda and speaker listings are clean and connected.
- Improve attendee experience. Display real-time, accurate content in Swapcard’s searchable agenda and speaker directory for smoother navigation and engagement.
What the Integration Enables
- Registrant data import – Automatically sync attendees from Swoogo into Swapcard, including core registration fields.
- Session sync – Import session names, descriptions, times, formats, and assigned speakers into your Swapcard agenda.
- Speaker profiles – Sync speaker information like names, bios, and assigned sessions.
- Linked records – Sessions and their associated speakers remain connected when imported into Swapcard.
- Flexible field mapping – Map Swoogo fields to Swapcard attendee, session, and speaker attributes, with control over overwrites and visibility.
- Manual sync options – Choose between Full Refresh or Incremental Sync to update attendee, session, or speaker data from Swoogo into Swapcard, keeping content accurate without unnecessary rework.
How It Works
- Get your Swoogo credentials. Log in to your Swoogo account and navigate to My Profile → API Credentials to copy your Consumer Key and Consumer Secret.
- Connect Swoogo to Swapcard. In Swapcard Studio → Event Builder → Integrations, select “Swoogo”, paste your API credentials, submit, and link the correct Swoogo event.
- Map your data. Choose which data to import: attendees, sessions, and speakers. Map Swoogo registration types to Swapcard groups, and align standard and custom fields (e.g., badges, socials).
- Configure sync settings. Select your preferred sync mode:
- Full Refresh: imports all data
- Incremental Sync: pulls only new or updated records
You can trigger syncs manually or schedule them to run automatically.
- Run the sync. Start importing data into Swapcard. Your attendee list, sessions, and speakers will appear in the platform, ready for publishing, access, and engagement.
- Update as needed. Trigger a new sync anytime content is updated in Swoogo to keep your event data fresh and aligned across platforms.
Use Cases & Benefits
Why Event Organizers Love Swoogo Integration with Swapcard
- Fast setup – Bring sessions, speakers, and attendees into Swapcard in just a few steps, giving teams early access to registrant and content data.
- Smart mapping – Honor your existing Swoogo structure with customizable field mapping that keeps your data clean and organized.
- Flexible control – Choose when and what to sync to keep your content aligned.
- Consistent agenda content – Keep session and speaker data aligned across your event website and app for a seamless, professional experience.
- Improved attendee experience – Deliver accurate, searchable sessions and speaker profiles in Swapcard’s web and mobile app.
Frequently asked questions about the Swoogo and Swapcard integration
What does the integration between Swoogo and Swapcard manage?
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Swoogo manages attendee registration, session details, and speaker data. Swapcard goes beyond content management powering engagement, networking, sponsorship activation, lead capture, and event monetization through its branded web and mobile app. This integration syncs registrants, sessions, and speakers from Swoogo into Swapcard, ensuring your attendee list and agenda are always accurate, consistent, and ready to support a revenue-generating event experience across every touchpoint.
Do I need a Swoogo account to use this integration?
Yes. Swapcard and Swoogo are separate platforms. You’ll need an active Swoogo account with API credentials to connect it to Swapcard.
What data syncs from Swoogo into Swapcard?
Confirmed or attended registrants, session titles and descriptions, speaker names, bios, titles, and speaker–session links are synced. Deletions in Swoogo must be managed manually in Swapcard.
Can I control when the sync runs?
Yes. You choose when to sync and what data to import. Swapcard supports both full and incremental syncs, which you can trigger manually in Swapcard Studio.
Does the integration support field mapping?
Yes. The integration enables you to map Swoogo fields to Swapcard attendee, session, and speaker attributes, providing greater control over data structure and visibility.
Easily integrate & unify your data
Seamlessly connect your essential event tools and unlock the power of unified data to make data-driven decisions that enhance event success and foster long-term growth.
“Swapcard helped us with the integration of data across our different business units...has helped my team save 2 weeks of work per event.”
Patrick Shields
Director of Customer Success, Informa Tech
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