Pricing based on the size of your events

Our packages combine licensing fees with per-user rates for attendees and exhibitors.
Total number of attendees for all your events?
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Free

Great for meet-ups and small events up to 100 attendees.
Free
Events - Unlimited
Attendees - Limit to 100
Exhibitors - Limit to 1 exhibitor
See Features
Includes:
Basic self-serve registration
1 community
30+ Native integrations
i
Unlimited admins and event manager
Desktop web + iOS/Android app
24/7 support (email/chat)
No add-ons available
Includes:
Basic self-serve registration
1 community
30+ Native integrations
i
Unlimited admins and event managers
Web, iOS, and Android Swapcard apps
24/7 support (email/chat)
No add-ons available

Starter

Self-serve plan for mid-sized events up to 1,000 attendees.
Starting at
€490 /year
Build My Event
Learn about Starter Plan
Events - Unlimited
Attendees - 200 included (Limit 1000)
Exhibitors - 5 included (Limit 30)
See Features
Includes:
Basic self-serve registration
1 community
30+ Native integrations
i
Unlimited admins and event manager
Desktop web + iOS/Android app
24/7 support (email/chat)
Includes:
Basic self-serve registration
1 community
30+ Native integrations
i
Unlimited admins and event managers
Web, iOS, and Android Swapcard apps
24/7 support (email/chat)

Professional

For conferences and trade shows up to 10,000 attendees.
Starting at
€3,990 /year
Let’s Talk
Events - Unlimited
Attendees - 1000 included (Limit 10,000)
Exhibitors - 10 included (Limit 100)
See Features
Everything in Starter Plan +
Onboarding & consulting
Unlimited meeting rules
i
Unlimited homepage ads
High quality video storage
Analytics exports
24/7 support (email/chat)
Dedicated Success Manager
Everything in Starter Plan +
Onboarding & consulting
Unlimited meeting rules
i
Unlimited homepage ads
High quality video storage
Analytics exports
24/7 support (email/chat)
Dedicated Success Manager

Enterprise

Great for companies with multiple events year-round.
Starting at
Custom
Let’s Talk
Events - Unlimited
Attendees - Custom
Exhibitors - Custom
See Features
Everything in Professional Plan +
Advanced Exhibitor Services
Multiple communities
Eligible for custom integrations
Security review & MSA support
24/7 support (email/chat)
Dedicated Success Manager
Everything in Professional Plan +
Advanced Exhibitor Services
Multiple communities
Eligible for custom integrations
Security review & MSA support
24/7 support (email/chat)
Dedicated Success Manager
Recommended
Recommended
Over 4,000+ leading conferences & exhibitions switched to Swapcard

Included in every plan are the features you need for a thriving event

AI Matchmaking - Networking

Create meaningful encounters using the power of AI.

Agenda

Display event agenda to attendees to shortlist & bookmark.

Exhibitors & Items

Showcase products or services on a Sponsor or exhibitor marketplace.

Engagement Features

Sessions, roundtables, meetings, private chat & calls, AI recommendations, emails & notifications.

Unlimited Events

Scale your events with ease. No hidden charges.

My Event

Display meetings, bookmarked sessions, exhibitors, and contacts created at your event.

On-demand video library

Turn sessions into an on-demand content library.

Backstage Speaker

Manage video production in real-time, and stream live sessions.

Native Mobile Apps (iOS & Android)

Duplicate the exact experience of our web application on mobile.

Widgets (iframe, React SDK)

No website developer or coding skills needed.

Native integrations

Full list of native integrations can be found here.

Tickets

Create tickets & apply different rules based on quantity, dates, and visibility.

Multi-Page Form Layout

Customize your registration form experience with multiple pages & fields.

Print-at-home badges

Attendees print custom badges remotely & skip the check-in queue.

Terms

Set up custom terms for your event.

Public registration site & embeddable widget

Embed your registration form directly on your site.

Payments

Set the currency and optional tax rate, and collect ticket fees directly.

For paid ticketing, we do charge a fee which decreases per plan.
Free - 10% fee
Starter - 6% fee
Professional - 3% fee
Enterprise - 2% fee
One community included

Each organization has one community included. Enterprise clients can create unlimited communities.

Community Engagement Hub

Bring your members together in one place & keep them engaged beyond your event days.

Education Portal

Turn your event sessions & content into an on-demand educational library.

Sponsor + Exhibitor Marketplace

Short description max should be around eight words.

Compare plans & features

USAGE

Number of Events

Unlimited

Number of Attendees Included (per year)

100/year

Attendee Volume Limit

100/year

Number of Exhibitor Included (per year)

1/year

Exhibitor Volume Limit

1/year

SECURITY & ACCOUNT ADMINISTRATION

Organizer Studio with unlimited number of seats

SOC 2 Type 2 Compliant

i

ISO27001 certification

i

GDPR Compliant

i

Security Review & MSA Support

Support Services

OPTIONAL ADD-ONS - PRICES VARY PER PLAN

Additional Attendees

Additional Exhibitors

Mobile Branded App
Powered by Swapcard Mentions

i

White Label App
No Swapcard Mentions

i

Session Tracking and Access Control

i

Swapcard Go: On-site hardware and equipment

i

AI Smart Meeting Generator

Advanced Banner Ads

Exhibitor Lead Capture

Exhibitor Lead Qualifiers

Interactive Floor Plan

Indoor positioning + geofencing notifications

i
USAGE

Number of Events

Unlimited

Number of Attendees Included (per year)

200/year

Attendee Volume Limit

1,000/year

Number of Exhibitor Included (per year)

5/year

Exhibitor Volume Limit

30/year

SECURITY & ACCOUNT ADMINISTRATION

Organizer Studio with unlimited number of seats

SOC 2 Type 2 Compliant

i

ISO27001 certification

i

GDPR Compliant

i

Security Review & MSA Support

Support Services

OPTIONAL ADD-ONS - PRICES VARY PER PLAN

Additional Attendees

$

Additional Exhibitors

$

Mobile Branded App
Powered by Swapcard Mentions

i

$

White Label App
No Swapcard Mentions

i

Session Tracking and Access Control

i

$

Swapcard Go: On-site hardware and equipment

i

$

AI Smart Meeting Generator

Advanced Banner Ads

Exhibitor Lead Capture

$

Exhibitor Lead Qualifiers

Interactive Floor Plan

Indoor positioning + geofencing notifications

i
USAGE

Number of Events

Unlimited

Number of Attendees Included (per year)

200/year

Attendee Volume Limit

10,000/year

Number of Exhibitor Included (per year)

10/year

Exhibitor Volume Limit

100/year

SECURITY & ACCOUNT ADMINISTRATION

Organizer Studio with unlimited number of seats

SOC 2 Type 2 Compliant

i

ISO27001 certification

i

GDPR Compliant

i

Security Review & MSA Support

Support Services

$

OPTIONAL ADD-ONS - PRICES VARY PER PLAN

Additional Attendees

$

Additional Exhibitors

$

Mobile Branded App
Powered by Swapcard Mentions

i

$

White Label App
No Swapcard Mentions

i

$

Session Tracking and Access Control

i

$

Swapcard Go: On-site hardware and equipment

i

$

AI Smart Meeting Generator

$

Advanced Banner Ads

$

Exhibitor Lead Capture

$

Exhibitor Lead Qualifiers

$

Interactive Floor Plan

$

Indoor positioning + geofencing notifications

i
USAGE

Number of Events

Unlimited

Number of Attendees Included (per year)

Custom

Attendee Volume Limit

Unlimited

Number of Exhibitor Included (per year)

30/year

Exhibitor Volume Limit

Custom

SECURITY & ACCOUNT ADMINISTRATION

Organizer Studio with unlimited number of seats

SOC 2 Type 2 Compliant

i

ISO27001 certification

i

GDPR Compliant

i

Security Review & MSA Support

Support Services

$

OPTIONAL ADD-ONS - PRICES VARY PER PLAN

Additional Attendees

$

Additional Exhibitors

$

Mobile Branded App
Powered by Swapcard Mentions

i

$

White Label App
No Swapcard Mentions

i

$

Session Tracking and Access Control

i

$

Swapcard Go: On-site hardware and equipment

i

$

AI Smart Meeting Generator

$

Advanced Banner Ads

$

Exhibitor Lead Capture

$

Exhibitor Lead Qualifiers

$

Interactive Floor Plan

$

Indoor positioning + geofencing notifications

i

$

Virtual Booth
Exhibitor profile page with custom fields, video or image header, and background image, editable from Studio and Exhibitor Center.

Documents and Items
Ability to create and link documents and items to the exhibitor profile from the Studio and Exhibitor Center.

Chat to Exhibitor
Participants can send chat messages to the exhibitor, and members can reply.

Meetings to Exhibitor
Participants can send meeting requests to the exhibitor booth, and meeting manager on the Exhibitor Center

Leads Report
Exhibitor member can download from the Exhibitor Center all their leads in an Excel file.

Lead Retrieval
Exhibitor members can scan participants’ badges to collect leads.

Lead Qualifiers
Allows exhibitors to pre-create qualification forms their team will fill for each new connection made.

Member Roles
Allows Organiser to define roles of each exhibitor member to give/restrict permissions on the Exhibitor Center.

Virtual Booth
Exhibitor profile page with custom fields, video or image header, and background image, editable from Studio and Exhibitor Center.

Documents and Items
Ability to create and link documents and items to the exhibitor profile from the Studio and Exhibitor Center.

Chat to Exhibitor
Participants can send chat messages to the exhibitor, and members can reply.

Meetings to Exhibitor
Participants can send meeting requests to the exhibitor booth, and meeting manager on the Exhibitor Center

Leads Report
Exhibitor member can download from the Exhibitor Center all their leads in an Excel file.

Lead Retrieval
Exhibitor members can scan participants’ badges to collect leads.

Lead Qualifiers
Allows exhibitors to pre-create qualification forms their team will fill for each new connection made.

Member Roles
Allows Organiser to define roles of each exhibitor member to give/restrict permissions on the Exhibitor Center.

Virtual Booth
Exhibitor profile page with custom fields, video or image header, and background image, editable from Studio and Exhibitor Center.

Documents and Items
Ability to create and link documents and items to the exhibitor profile from the Studio and Exhibitor Center.

Chat to Exhibitor
Participants can send chat messages to the exhibitor, and members can reply.

Meetings to Exhibitor
Participants can send meeting requests to the exhibitor booth, and meeting manager on the Exhibitor Center

Leads Report
Exhibitor member can download from the Exhibitor Center all their leads in an Excel file.

Lead Retrieval
Exhibitor members can scan participants’ badges to collect leads.

Lead Qualifiers
Allows exhibitors to pre-create qualification forms their team will fill for each new connection made.

Member Roles
Allows Organiser to define roles of each exhibitor member to give/restrict permissions on the Exhibitor Center.

Post Event Results Call

Monthly Project Management Calls

Platform review call & email

Semester Business Review

Quarterly Business Review

Weekly Project Management Calls

Product Roadmap Review

Access to our tech & integration teams

Post Event Results Call

Monthly Project Management Calls

Platform review call & email

Semester Business Review

Quarterly Business Review

Weekly Project Management Calls

Product Roadmap Review

Access to our tech & integration teams

Event Features & Add-ons

Jump to Exhibitor Services| Support Add-ons

Professional

Schedule Demo

Enterprise

Schedule Demo
USAGE

Number of Events

Unlimited

Unlimited

Unlimited

Unlimited

Number of Attendees Included (per year)

100/year

200/year

1,000/year

Custom

Attendee Volume Limit

100/year

1,000/year

10,000/year

Unlimited

Number of Exhibitors Included (per year)

1/year

5/year

10/year

30/year

Exhibitor Volume Limit

1/year

30/year

100/year

Custom

SECURITY & ACCOUNT ADMINISTRATION

Organizer Studio with unlimited number of seats

SOC 2 Type 2 Compliant

i

ISO27001 certification

i

GDPR Compliant

i

Security Review & MSA Support

Support Services

$

$

OPTIONAL ADD-ONS - PRICES VARY PER PLAN

Additional Attendees

$

$

$

Additional Exhibitors

$

$

$

Mobile Branded App
Powered by Swapcard Mentions

i

$

$

$

White Label App
No Swapcard Mentions

i

$

$

Session Tracking and Access Control

i

$

$

$

Swapcard Go: On-site
hardware and equipment

i

$

$

$

AI Smart Meeting Generator

$

$

Advanced Banner Ads

$

$

Exhibitor Lead Capture

$

$

$

Exhibitor Lead Qualification

$

$

Interactive Floor Plan

$

$

Indoor positioning
+ geofencing notifications

i

$

*Optional add-ons are only available for Starter, Professional, and Enterprise plans.
Selected options can increase the base price of your plan.

Exhibitor Services Add-on

Jump to Event Features| Support Add-ons

Virtual Booth
Exhibitor profile page with custom fields, video or image header, and background image, editable from Studio and Exhibitor Center.

Documents and Items
Provide each exhibitor with a dedicated area where they can promote products, services, sales brochures or anything at all to attendees.

Exhibitor Live Chat
Add a live chat to exhibitors' virtual booths to let them communicate with visitors in real time.

Exhibitor Meetings
Participants can send meeting requests to the exhibitor booth, and meeting manager on the Exhibitor Center.

Leads Report
Enhance exhibitors' experience by giving them a way to review lead details and summaries directly in the Exhibitor Center.

Lead Capture
Use the app to scan participant badges for simple lead collection and sharing.

Lead Qualification
Add value to exhibitors' lead collection by giving them a way to qualify leads by criteria they define.

Exhibitor Members Roles
Offer exhibitors a way of giving different members of their staff different levels of access to the Exhibitor Center.

Support Services

Jump to Event Features| Exhibitor Services

Free

Post Event Results Call

Monthly Project Management Calls

Platform review call & email

Semester Business Review

Quarterly Business Review

Weekly Project Management Calls

Product Roadmap Review

Access to our tech & integration teams

Frequently Asked Questions

How do Swapcard’s subscriptions work?

Our fee is scalable and based on two components: (i) an annual license fee to use the software to run your events and manage your community that is based on your technological requirements and support, and (ii) a price based on the volume of attendees and exhibitors attending your events during the term of your subscription.

Schedule Live Demo
How does the Free Plan work?

Swapcard is free to use for events with up to 100 attendees per year. Sign up for Swapcard to access the Free Plan. You can run as many events as you like - in-person, hybrid, or virtual, for a maximum of 100 registered attendees for one year.

If I don’t organize events, can I still use Swapcard for free to manage my community?

Swapcard is free for you to create and manage any community, even if you don’t use our features to run events. We don’t limit you in the number of seats, the volume of your members, interactions, or data you are storing. Simply sign up for Swapcard's Free Plan and launch your community.

Can I add more attendees to my subscription at any time?

In case your usage of attendees or exhibitors is reaching your limit, a package of extra attendees or exhibitors can be purchased under each plan. Extra attendees can be used only during the term of your subscription, and any unused credit at the end of your term will not be rolled over to the renewal term. Please note that you cannot purchase more than 1,000 attendees under the Starter Plan. Reach out to your account manager to purchase more attendees.

What happens if I exceed the number of attendees I have under my plan?

If you exceed the volume of attendees that you have purchased, we will automatically increase your platform limit and bill you that extra volume of attendees at the same unit price with an overage fee (20% extra for attendees, 15% extra for exhibitors). However, if you exceed the limit of 1,000 attendees under the Starter Plan, we will automatically upgrade your license to a Professional license.

What if my event needs change and I need to upgrade or downgrade?

You can upgrade your plan and purchase more attendees or exhibitors at any time. If you want to downgrade your plan, you will have to wait until the end of your subscription term. Make sure to speak with your account manager at least 90 days before we auto-renew your subscription to adapt it to your needs.

Do you offer a price per event?

Our plans are all annual subscriptions. We don't offer a price per event. The annual subscription remains the same whether you choose to run a single event or multiple events using our platform.

Can I pay for your software on a monthly basis, or do I have to pay for an annual subscription?

We don’t offer a monthly subscription. All plans are annual subscriptions with net 30 days payments.

Can I cancel my subscription at any time?

Your subscription is non-cancellable and non-refundable. You must terminate your subscription at least 90 days before the expiration date of your subscription and you are still bound until the end of your Subscription. If you terminate your subscription, you will continue to have access to our software until the end of your current billing cycle. After that, your account will be deactivated and you will no longer have access to our software.

Do you offer custom pricing for enterprise customers?

Yes, we offer custom pricing for enterprise customers. Please contact our sales team to discuss your specific business needs and we will provide a custom quote.

Schedule Live Demo
Will my data be private and safe?

As a SOC 2 certified company, your privacy is paramount to us. It's your brand, your audience, your data. You control and can edit data. Your data is also secured and encrypted. Please read our data pledge that covers how we treat your data and our Security page to understand the security measures we have implemented to protect your data.

Are you an NGO or nonprofit organization?

Apply for Discounted Pricing*
*Discounts are based on eligibility. NGOs and nonprofit organizations should be registered in their respective country to be considered. The discount does not apply to the starter plan.

Simplify event planning and boost revenue today!

Simplify event planning & boost revenue today!

Schedule Live Demo