Orchestrate

• Event promotion
  Customizable emails and notifications

  Attract attendees and maximize turnout with customizable & targeted emails + mobile app notifications sent from Swapcard’s platform.

  Embeddable widgets

  Keep your promotional assets centralized and up-to-date with widgets: attract the right audience by integrating the event’s agenda, speaker list and partner list on your site.

  Whitelabeling

  Transform the Swapcard platform to reflect your brand: add your logo, colors, and images, import your fonts, get a custom URL and email sender.

  Guest preview mode

  Drive registrations by enabling your target audience to browse an event in guest mode. This also helps your event be discoverable via SEO.

  SEO

  Our built-in SEO-optimized tags and widgets make your community and events more discoverable and draw additional traffic.

• Event management
  Registration & ticketing

  Swapcard’s powerful solution caters to the needs of different audiences: multiple registrant groups, tiered & discounted pricing, and custom forms.

  Speaker & abstract submission

  Easily add a large number of speakers to your event via Swapcard’s registration system. You can also accept speaker or participant abstract submissions.

  Event builder

  An intuitive interface for setting up your events’ web app, website and other digital components, all in one place.

  Organization management

  Increase organizational efficiency by adding people from your team as admins or in other roles to simplify event setup and management.

  Contact import

  Import contacts of attendees, partners or speakers via spreadsheet upload, API, native integrations or manually.

  Cross-platform

  Swapcard is available as a mobile native app on iOS and Android and accessible via desktop or mobile browser.

  Access management

  Tailor event content by creating attendee groups and determining their access to sessions, documents, people, networking features and other event content.

  Multilingual & worldwide timezones

  Swapcard’s platform supports over 30 languages and all global timezones, helping you run events anywhere in the world. One event can also have multiple languages.

  Organizer data & analytics

  You have access to a wealth of data to help improve & monetize events - session data, networking & interactions, document downloads, event page visits, and attendee engagement analytics. You also control what data sponsors or exhibitors can access.

• Onsite production
  Registration & check-in

  Swapcard provides hardware and software needed for onsite registration and check-in, self-service mode or with Swapcard’s onsite team support.

  Contactless badge printing

  Our professional services team will provide hardware for attendees to be able to print their badges by scanning a QR code.

  Access control with SwapAccess

  Easily track and control access to workshops and sessions at in-person events with built-in badge scanning.

  AV production services

  Swapcard’s specialists can provide any audiovisual production needs: recording, streaming, tech support, captioning, video edits and much more.

  Onsite professional services

  Our team can be deployed onsite to support all event logistics and provide any hardware needed: check-in design, lead retrieval, cloud servers, help desk and much more.

• Integrations
  Ready-made integrations

  Seamlessly connect Swapcard’s platform with over 25 registration tools to import attendees, exhibitors or speakers.

  iframe integrations

  Enrich your event content by embedding an external webpage, such as a photobooth, social media sharing wall or gamification tools.

  Connector integration

  Connect Swapcard with 3rd party tools such as CRMs, marketing automation (ex. Hubspot), email clients, calendars and many more with Zapier and Panda workflow.

  Custom integrations

  Tailor the platform to your needs by requesting custom integrations.

Engage

• Interactivity
  Livestreaming

  Broadcast live sessions easily by connecting your preferred streaming software (ex. Restream or Vmix) and video platforms (Youtube, Zoom, Microsoft Teams and many more) directly to Swapcard.

  Private & limited sessions

  Monetize your event by creating tailored sessions that are only accessible to select attendee or exhibitor groups. You can also set a maximum # of attendees per session.

  On-demand videos

  Reach a wider audience by making your event sessions or roundtables available on-demand after an event.

  Roundtables (video or audio-only)

  An interactive way to connect with your audience and have moderated discussions about topics of interest.

  Pre-recorded and simu-live session

  Stream pre-recorded videos with the option to make them look like livestreams.

  Polls, Q&A

  Connect instantly with attendees and create lively discussions with various interactive tools.

  Newsfeed

  Spark conversations between organizers, exhibitors and attendees by sharing posts and interesting articles on the newsfeed. Organize these by channels so that they are more meaningful and easier to find. Control access to newsfeeds per participant group.

  Group discussions

  Allow attendees to interact with you or each other via group discussions or chats. You can create multiple group discussions and have full control over which attendee or exhibitor groups can access a discussion.

  Session & event rating

  Get event feedback with instant session ratings or a feedback form embedded in Swapcard’s post-event email templates.

• Attendee networking
  Peer-to-peer networking

  Attendees can easily find relevant connections by using smart filters to search the people lists, send contact requests, chat or book a meeting (virtual or in-person).

  1:1 + multi-participant meetings

  Attendees can set 1:1 meetings (video, audio-only or in-person) with people they connected with during a Swapcard event. The meeting can be expanded to include up to 20 participants.

  AI-powered matchmaking

  Swapcard’s platform facilitates intelligent networking by providing attendees with top matches and recommended connections.

  1:1 chats & calls

  Attendees can communicate with connections via 1:1 chats or instant calls in the Swapcard platform or app.

  Score & export contacts

  Attendees can add notes and score contacts they connect with to make future interactions more meaningful and relevant.

• Discovery
  Personalized event center

  A central place where attendees can find their meeting and session schedule, item wishlist, connections made, bookmarked companies, documents and more.

  AI-powered recommendations

  Swapcard’s AI recommends sessions or products for attendees to make the event personalized and more relevant.

  Interactive floor maps

  Help attendees quickly find their way to a booth of interest, whether a sponsor, exhibitor, partner or your team's booth.

  Documents

  Add documents and downloadables to any session, exhibitor, or partner space.

  Mobile event guide

  Swapcard’s mobile application (mobile browser, iOS and Android) centralizes all the information needed for attendees to make the most of an in-person event: program, searchable attendee & partner lists, session and meeting agendas, documents, favorite items and connections.

  Push notifications

  Schedule push notifications on mobile or web-app to remind attendees about upcoming sessions or to guide them through the event. Instant alerts can also be sent to communicate any changes to schedules, agendas, meeting locations or anything else that comes up.

Nurture

• Community
  365 Event hub

  One community can house multiple events so that finding attendees and orchestrating events becomes more scalable.

  365 On-demand content

  Broaden your reach with a year-round on-demand content library (past video sessions, documents, products, marketplace, etc).

  365 Networking

  All AI-powered networking features are available to community members year-round so that you can keep them engaged with your brand.

  365 List of people

  Community members can easily find other people (members, companies, sponsors or organizers) to connect with and keep conversations going.

  365 Newsfeed

  Drive meaningful conversations with past event attendees and community members by posting, reacting and commenting on posts, all organized per channel.

  365 Marketplace

  A dedicated page where organizers, partners or companies can display their products or services so community members can browse and add them to their wishlist all year long.

  365 Communication

  Reach community members with tailored emails and notifications to continue nurturing leads and amplifying your brand, even after an event ends.

Monetize

• Sponsorship
  Sponsored sessions & content

  You can set up sponsored sessions & content to increase exhibitor visibility and better monetize their event.

  Sponsored push notifications

  You can improve exhibitor visibility by sending sponsored & targeted notifications to attendees.

  Tiered booths

  Exhibitors can use booths to showcase their products or services and generate leads. Access to booth features (such as custom backgrounds, ability to add videos and photos) can be restricted per exhibitor group, allowing you to monetize premium booth functionalities.

  Ad placements

  Highlight your brand, partners or exhibitors in dedicated ad space on the Swapcard platform (desktop & mobile).

• Lead management
  Analytics

  Gather powerful insights, quantify event performance, qualify leads and improve sessions with a wealth of available analytics (ex., sessions watched, documents downloaded, ads clicked, pages visited, connections made, meetings created, etc)

  Lead management

  Organizers, exhibitors and partners can easily qualify and export leads with powerful analytics and quick export functionalities (Excel or CRM integrations)

  Real-time attendee tracking

  Track in real-time the number of attendees online.

• Exhibitors
  Networking tiers

  You can tier access to networking functionalities for exhibitors to monetize premium sponsorship packages.

  Sales booth

  A dedicated space where your teams, partners or sponsors can showcase their products or services and directly communicate with attendees

  Inbound & outbound lead generation

  Exhibitors can generate leads in many ways during Swapcard events: they can be contacted by prospective clients or they can pro-actively connect, meet or start a conversation with an attendee (depending on feature access set by the organizer)

  Exhibitor recommendations

  Swapcard’s AI will generate recommendations for attendees on the best exhibitors to meet, facilitating buyer-seller connections and driving value for both attendees and exhibitors.

  Marketplace

  A dedicated page where organizers, partners or exhibitors can display their products or services so attendees can browse and add them to their wishlist.

  Mobile lead capture

  Capture attendees’ contact info with badge and business card scanning on Swapcard’s mobile app

• Ticket sales
  Tiered pricing

  Tickets can be sold at different price points for the same event, so you can tailor the attendee experience depending on ticket type or registration group.

  Discounts

  Our registration system supports promotional discounts to enable you to reach your ticket sales goals and reach a wider audience.

  Payment processing

  Swapcard registration offers flexible options for payment processing of ticket sales with Payflow Pro, Braintree, Cybersource and Stripe.